Using Tasks 2025: Outlook, Google, iPhone and ChatGPT | Xyclos

What are tasks?
A task is a specific activity that needs to be performed, either at work (such as completing a report) or in personal life (such as exercising).
They are important because they help us organize our time, achieve our goals and maintain order in our lives.
Without them, it would be difficult to progress in a structured way both professionally and personally.
To control our activity using tasks we have several options :
Microsoft Outlook
This program is composed of: Mail, Calendar, Contacts, To Do and Loop .
So to control our tasks we are going to use the To Do module.
We open Outlook
In the right sidebar, we click on the To Do icon
To Do opens
In Add task, we enter the task
We click on the Add due date icon
We select the option you want
We click on the Remember me icon
We select the option you want
If we want to create a repeating task, we click on the Repeat icon
We select the option you want
To finish we click on the Add button
Google Workspace
This program is composed of: Mail, Calendar, Contacts, Tasks, Chat, Meet
.
So to control our tasks we are going to use the Tasks module
We open Gmail
We open an email message
In the top bar we click on the Add to Tasks icon
The My Tasks panel is displayed.
We click on Add a task
In Title we enter the name of the task
In Details we enter additional notes about the task
In Date and time we select the date, time and click on Repeat if we need to create a recurring appointment
To finish entering the task, we click on the Done button
Iphone
Here we also have an application to work with tasks, it is called Reminders .
Open the Reminders app
Press Lists
Select Scheduled
Select date
In Add note, enter the reminder
Press the Enter key
ChatGPT
OpenAI announced on 01/14/2025 the availability of Tasks, within the paid versions of ChatGPT Plus, Pro and Teams .
It does the same thing we have seen in Outlook, Google Workspace, IOS ; helping us create reminders, but it goes further.
We open ChatGPT
We select the GPT-4o with scheduled tasks model
In the prompts area we enter what we need to remind us or perform some action, for example:
Send me MSFT (Microsoft) investment news from Nasdaq Stock Exchange every day at 9:00 am. In this case, you will go to the Nasdaq website, check the news we asked for, then ChatGPT will process the information, check the date and time, and finally activate the reminder and send it to us.
Remind me every month, on the first business day of the month at 08:30 am, to check my bank statement. This is a simpler process, but it also involves processing: ChatGPT checks our reminders, checks the calendar, and if the date is the same as one of the reminders we have, it sends us the requested reminder.
Send the prompt and ChatGPT confirms that the reminder or requested action is ready
If you click the Edit button, you can make changes to the reminder in the fields: Name, Instructions, Schedule
To save the changes click on the Save button.
Which one is best for handling Tasks?
All of them. It depends on your needs.
Whichever you decide, just use one of them to record all your reminders.
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