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Using Tasks 2025: Outlook, Google, iPhone and ChatGPT | Xyclos

Writer's picture: Carlos AltamiranoCarlos Altamirano
Tasks: Microsoft, Google, IOS, OpenAI | Xyclos

What are tasks?


A task is a specific activity that needs to be performed, either at work (such as completing a report) or in personal life (such as exercising).


They are important because they help us organize our time, achieve our goals and maintain order in our lives.


Without them, it would be difficult to progress in a structured way both professionally and personally.


To control our activity using tasks we have several options :


Microsoft Outlook

This program is composed of: Mail, Calendar, Contacts, To Do and Loop .


So to control our tasks we are going to use the To Do module.


  1. We open Outlook

  2. In the right sidebar, we click on the To Do icon

    To Do opens

  3. In Add task, we enter the task

  4. We click on the Add due date icon

    1. We select the option you want

  5. We click on the Remember me icon

    1. We select the option you want

  6. If we want to create a repeating task, we click on the Repeat icon

    1. We select the option you want

  7. To finish we click on the Add button


Google Workspace


This program is composed of: Mail, Calendar, Contacts, Tasks, Chat, Meet

.

So to control our tasks we are going to use the Tasks module


  1. We open Gmail

  2. We open an email message

  3. In the top bar we click on the Add to Tasks icon

    The My Tasks panel is displayed.

  4. We click on Add a task

  5. In Title we enter the name of the task

  6. In Details we enter additional notes about the task

  7. In Date and time we select the date, time and click on Repeat if we need to create a recurring appointment

  8. To finish entering the task, we click on the Done button


Iphone


Here we also have an application to work with tasks, it is called Reminders .


  1. Open the Reminders app

  2. Press Lists

  3. Select Scheduled

  4. Select date

  5. In Add note, enter the reminder

  6. Press the Enter key


ChatGPT


OpenAI announced on 01/14/2025 the availability of Tasks, within the paid versions of ChatGPT Plus, Pro and Teams .


It does the same thing we have seen in Outlook, Google Workspace, IOS ; helping us create reminders, but it goes further.


  1. We open ChatGPT

  2. We select the GPT-4o with scheduled tasks model

  3. In the prompts area we enter what we need to remind us or perform some action, for example:

    1. Send me MSFT (Microsoft) investment news from Nasdaq Stock Exchange every day at 9:00 am. In this case, you will go to the Nasdaq website, check the news we asked for, then ChatGPT will process the information, check the date and time, and finally activate the reminder and send it to us.

    2. Remind me every month, on the first business day of the month at 08:30 am, to check my bank statement. This is a simpler process, but it also involves processing: ChatGPT checks our reminders, checks the calendar, and if the date is the same as one of the reminders we have, it sends us the requested reminder.

  4. Send the prompt and ChatGPT confirms that the reminder or requested action is ready

  5. If you click the Edit button, you can make changes to the reminder in the fields: Name, Instructions, Schedule

    1. To save the changes click on the Save button.


Which one is best for handling Tasks?


All of them. It depends on your needs.


Whichever you decide, just use one of them to record all your reminders.



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